Running for the Hanover Co-op Board of Directors Info

Thank you for your interest in serving on the Hanover Consumer Cooperative Society Board of Directors.

Our Co-op is much more than a group of grocery stores. Over 20,000 members and close to 400 employees are building a welcome diverse community of healthy individuals, sustainable local food systems, and thriving cooperative commerce.

The Board plays a vital role in ensuring the continued success and health of this organization. We represent the member-owners and help guide the future and the vision of the Co-op. The Co-op’s vision is:
“A well-nourished community cultivated through cooperation.”

board

The Board monitors operations via Policy Governance®, a system of oversight and accountability that emphasizes values, vision, and the empowerment of both Board and employees, while delineating the roles and responsibilities of each. The Board doesn’t run the stores, nor do we have direct control over the daily operation of them; that is the role of Management.

A strong and successful cooperative depends on a well-functioning and effective board. To help you get started, collect as many "Co-op symbols" from the list below as possible. This will be included in the voting information for members.

  • Complete a Declaration of Candidacy.
  • Review a meeting packet and attend a Board meeting.
  • Talk to a Board member.
  • Table at a Store.
  • Attend an Orientation.
  • Attend the Annual Meeting.

This information is provided by the Election Committee. The Election Committee is made up of Elizabeth Blum (Chair), Alicia Barrows, Tricia Groff, April Harkness, Ann Shriver Sargent and Lynn Schad.


QUICK LINK NAVIGATION

Board Expectations | Declaration of Candidacy | Cooperative Principles |
Ends Statements | Important Dates


Board Expectations

In 2019, twelve members will serve on the Board. Five seats are available, including the two employee Director seats.

Responsibilities of the Board

board member

  • Act in the best interest of the Co-op membership
  • Set strategic long-range direction
  • Hire and supervise the General Manager
  • Fiduciary duty to Co-op and members




Responsibilities of a Director

Directors are fiduciaries of the cooperative and shall conduct themselves in a manner consistent with cooperative values and principles. Here's how:

  • Serve on at least one Board subcommittee.
  • Be familiar with the Co-op’s bylaws and governing policies.
  • Prepare for and participate in, monthly Board meetings.
  • Attend Board training sessions, the annual retreat, and the annual member meeting.
  • Learn to understand financial statements (training provided).

Requirements of Board Members

hanover store

  • Be a Co-op member in good standing, owning at least ten shares and be at least 18 years of age.
  • Express any conflict of interest and excuse yourself from voting on related matter.
  • Act in the interests of the whole membership, not a specific constituency.
  • When necessary, keep information and materials confidential.
  • Provide the State of Vermont and the State of New Hampshire Departments of Liquor Control with personal information needed to conduct criminal background checks required for Board members of organizations with liquor licenses.
  • Commit to 15-20 hours of board work per month.
  • Sign a Code of Conduct and Conflict of Interest Statement.

Board Compensation

Board members and their households qualify for a 20% discount on Co-op purchases in accordance with employee discount policy found in the Employee Handbook.

The following links may be helpful to orient you to the Co-op:

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Cooperative Principles

  1. Voluntary and Open Membership
  2. Democratic Member Control
  3. Member Economic Participation
  4. Autonomy and Independence
  5. Education, Training and Information
  6. Cooperation Among Cooperatives
  7. Concern for Community

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Declaration of Candidacy

form
Fill out your declaration of candidacy form HERE
The application must be received by close of business on January 7, 2019.

All candidates will have the opportunity to submit candidate statements to be included in election materials and online. Candidates will also be asked to make an appointment for a photo to be taken by Co-op staff. The Election Committee will present candidate opportunities to interact with membership.

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Hanover Consumer Cooperative Society Ends Statements:

  1. The Upper Valley will have a retail source of food that is affordable, healthy, grown and/or processed locally to the fullest extent possible.
  2. There will be economic value returned to the community via charitable contributions, outreach projects, patronage refunds to member and other avenues.
  3. Customers and employees will be better educated about food issues and, as a result, make healthier choices.
  4. There will be vibrant cooperative sector in the economy, both nationally and regionally, and a local community educated in the value of cooperative principles and enterprises.
  5. The cooperative’s bioregion will have a vibrant local agricultural community and that community will, in turn, have a reliable retail market for its products.
  6. There will be a major source of employment in the community that provides personal satisfaction to employees, livable wages and financial security for employees and their families.
  7. There will be a thriving business organization that protects and restores the environment.
  8. Everyone engaging with our business shall be included, welcomed, and appreciated, contributing toward more diversity, inclusivity, and equity in our Upper Valley community.

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Important Dates in 2018 and 2019

November 28: Board of Directors Meeting

Nov/Dec: Invite members/employees to explore candidacy

December 19: Board of Directors Meeting

January 7: Deadline for Declaration of Candidacy

January 23: Board of Directors Meeting–All candidates encouraged to attend!

February 8: List of candidates announced

February 8: Candidate statements and photos for publication due

February 27: Board of Directors Meeting; candidates presented to Board and membership

March: Election Mailing sent to all voting members

April 1: Voting begins

April 6: Annual Member Meeting

April 30: Voting closes at close of business

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Hanover Store
45 South Park Street
Hanover, NH 03755
(603) 643-2667
7 am-8 pm

Lebanon Store
12 Centerra Parkway
Lebanon, NH 03766
(603) 643-4889
7 am-9 pm

White River Junction
209 Maple Street
WRJ, VT 05001
(802) 295-3400
7 am-8 pm

Co-op Market
43 Lyme Road
Hanover, NH 03755
(603) 643-2725
Mon.-Fri. 6 am-8 pm
Weekends 7 am-8 pm

Service Center
51 South Park St.
Hanover, NH 03755
(603) 643-6650
Mon.-Fri. 8 am-4:30 pm
Sat. 8 am-noon

(for select repairs)

Co-op Kitchen
193 A St.
Wilder, Vt.
603-442-4406
Mon.-Fri. 6 am-2 pm