DATE: Thursday, Aug 6 TIME: 3 pm LINK:Click Here MEETING ID: 963 1655 7871 PASSCODE: 566964
DATE: Friday, Aug 7 TIME: 3 pm LINK:Click Here MEETING ID: 955 5448 6011 PASSCODE: 648804
Ends Committee Meetings
Tuesday, Aug 4
Tuesday, Aug 18
Tuesday, Sept 1
Tuesday, Sept 15
Tuesday, Sept 29 TIME: 3:30 p.m. ZOOM LINK:Click Here MEETING ID: 991 8499 9589 PASSWORD: 060031
Monthly Board Meeting
DATE: Wednesday, August 26 TIME: 5:15 pm ZOOM LINK:Coming Soon MEETING ID:Coming Soon PASSWORD:Coming Soon AUGUST BOARD PACKET: Coming Soon
2020 HCCS Board Committee List for Member Involvement
Listed below are the chairpeople overseeing the various committees.
Bylaws Committee: Rosemary Fifield. Email at rosemaryfifield [at] board.coopfoodstore.com
Ends Committee: Marta Ceroni. Email at martaceroni [at] board.coopfoodstore.com
Diversity Equity Inclusion Committee: Victoria Fullerton. Email at victoriafullerton [at] board.coopfoodstore.com
Elections Committee: Emmanuel Ajavon. Email at emmanuelajavon [at] board.coopfoodstore.com
Governance Committee: Jessica Saturley-Hall. Email at jessicasaturleyhall [at] board.coopfoodstore.com
HCCF Advisory Committee: Kevin Birdsey. Email at kbirdsey [at] board.coopfoodstore.com
Member Linkage Committee: Jessica Giordani. Email at jessicagiordani [at] board.coopfoodstore.com
GM Search Committee: Jessica Saturley-Hall. Email at jessicasaturleyhall [at] board.coopfoodstore.com
Note: Co-op members are welcome to attend board committee meetings and encouraged to share their thoughts with committee chairs on topics of interest to them.
The time and location of board committee meetings will be posted 48 hours in advance. We look forward to seeing you!
Board Meeting Recap - July 22, 2020
The Co-op’s Board of Directors held its monthly meeting remotely on July 22, 2020. President Allene Swienckowski called the meeting to order at 5:15 p.m. All board members were present, along with Interim General Manager Paul Guidone, two members of his leadership team, and the Board Administrator.
After passing the consent agenda and noting that no members were present during the comment period, the board moved on to the monitoring report on EL 2—Financial Condition and Performance. Paul explained his addition of data from conventional food stores, the car care industry, and fellow food co-ops as industry benchmarks for performance comparison and noted that the Co-op is performing well in all areas. That discussion was followed by the monitoring report for EL 9 – Cooperative Giving Programs. The board agreed with suggestions for improvement of the EL 9 policy language and assessed both reports as being in compliance.
A proposal from a consulting firm that specializes in customer engagement strategies was shared as a possible topic for a virtual board retreat. The purpose would be to assist the board in establishing a member linkage plan. Two committees—Member Linkage and Ends—currently exist to facilitate both long-term and short-term feedback from Co-op member-owners about what they want from their cooperative. The board seeks to create a long-term, well-planned linkage process that will seek information from a wide range of member-owners about their needs and expectations. A motion was made and passed to approve the presentation as the board’s retreat topic. Board comments on the details of the proposal itself were solicited.
The written version of the GM’s Monthly Report was supplemented by Paul with information regarding the mandating of masks for all shoppers, visitors, and vendors. He responded to board questions regarding the budgetary implications of a decline in gas sales compounded by lower gas prices—both a side-effect of the current pandemic and reduced travel—while noting that car care and inspections in both service centers are doing well. He emphasized the overall strengths of the Co-op as an aggregate of businesses, with food sales as its primary service, and that the food stores continue to see increased sales.
Establishing an emergency fund that would be triggered by dire conditions such as the current pandemic was proposed by the board president, who then solicited input from the rest of the board on the idea. It was agreed that more information was needed about how that might be funded and how it would work. The chair of the Hanover Cooperative Community Fund (HCCF) Committee noted the need for more members to join the committee.
The board approved new committee members recruited by the chairpersons of the Ends and Diversity, Equity, and Inclusion (DEI) Committees. The need for written policy regarding board approval of additions to committees was noted and will be addressed by the Governance Committee.
The board then moved to go into executive session to discuss a personnel matter. The two board members who are Co-op employees left the meeting, along with the IGM, leadership team, and Board Administrator. Upon coming out of executive session, the board approved a motion to hold a special meeting of all board members for the purpose of establishing clear criteria regarding the inclusion or exclusion of board members who are also Co-op employees in future executive sessions.
The meeting adjourned at 7:55 p.m.
Your comments are always welcome. Feel free to send us an president [at] coopfoodstore.com (email).