Elections Committee: Allene Swienckowski. Email at alleneswienckowski [at] board.coopfoodstore.com
Governance Committee Chairperson: Kevin Birdsey. Email at kbirdsey [at] board.coopfoodstore.com
HCCF Advisory Committee: Tom Battles. Email at tombattles [at] board.coopfoodstore.com
Member Linkage Committee: TBD
Note: Co-op members are welcome to attend board committee meetings and encouraged to share their thoughts with committee chairs on topics of interest to them.
The time and location of board committee meetings will be posted 48 hours in advance. We look forward to seeing you!
Board Meeting Recap—November, 2019
The Co-op’s Board of Directors met on November 20, 2019 at the Co-op Resource Center in White River Junction, VT. Eight board members were present. Victoria Fullerton was named as temporary board secretary in the absence of Secretary Emmanual Ajavon.
The meeting began with a presentation by the Co-op’s auditors, Baker, Newman, & Noyes, in which Audit Principal Jeff Wheeler walked the board through the planning for the 2019 audit and took board questions. The board then moved into monitoring General Manager Ed Fox’s report on EL 10 – Appropriate Architecture & Design. Ed focused on the two facilities opened in the past twelve months: the Norwich Service Center and the Co-op Resource Center and described for the board how those two units meet the board’s expectations for customer and employee satisfaction and safety as well as their impact on the environment, customer service, and the Co-op’s overall financial success.
Monitoring of GP 5 – President’s Role required the board to go into executive session without the board president and with the general manager. Board member Ann Shriver Sargent facilitated the session and will meet with Board President Rosemary Fifield to give her the results.
The board budget was then discussed in open meeting, with board input on a number of topics including funding for legal and financial consultants, the annual audit, governance training and development, and funding for potential committee expenses. Board Treasurer Benoit Roisin will work with the board president to write a final budget proposal to be approved by the board at its December meeting.
Revisions to several policies, including EL 2 – Financial Condition, EL 3 – Asset Protection, EL 5 – Employee Experience, and EL 6 – Compensation and Benefits, were approved, and GP 9 – Working with Neighboring Co-ops was rescinded, as its mandate is covered in GP 3.2 under Governance Development. The Member Linkage Committee Charter was approved. The work of this committee will be to produce a three-year ownership linkage plan intended to provide two-way communication between the board and the Co-op’s member-owners. Rosemary Fifield will take responsibility for next month’s GP 3 monitoring report.
Ed Fox presented updates to his monthly General Manager’s report included in the November Board Packet. He will be providing the board with his annual plan and proposed budget in December, including a multi-year set of proformas to be discussed at a special executive session in January prior to the regularly scheduled January board meeting. The meeting adjourned at roughly 9:15 p.m.
Your comments are always welcome. Feel free to send us an president [at] coopfoodstore.com (email).