August 12 & 26
September 2 TIME: 5 pm ZOOM LINK:Click Here MEETING ID: 987 9720 1201 PASSWORD: 766573
Board Meeting Recap—June 2021
Board Meeting Recap for June 2021 The Co-op’s Board of Directors met on June 23, 2021, via Zoom. The meeting convened at 5:16 p.m. with ten board members, three employees, and one Co-op member-owner in attendance. After accepting the consent agenda, the board went on to hear from the chairs of the board’s committees on what their committees’ goals are for the current board year and to approve the proposed committee members. It was reiterated that all committee meetings are open to all Co-op members and are posted on the website at least 48 hours in advance for those who might be interested. Committee chairs and their contact information is also posted on the website.
Committee goals were as follows:
Bylaws: Present proposed bylaws revisions to the membership for a vote in April 2022.
Diversity, Equity, and Inclusion: Further revision of charter; board engagement with membership in terms of diversity; present engagement opportunities; interview new partners (DEI authorities); have a presentation on how to be more welcoming as a public space; weigh in on proposed policy changes.
Election: No goals beyond obvious; candidate recruitment to be discussed later in meeting.
Ends: Revise Ends with input from member-owners and stakeholders.
Governance: Complete the GP on violation of board policy by board members; review all GPs and B-GMs with the goal of paring them down/clarifying as we did with ELs).
Hanover Cooperative Community Fund: Cast a wider net and increase awareness of the Gerstenberger Scholarship.
Member Linkage: Chair not present
General manager Paul Guidone provided a brief overview of his monitoring report on EL 2 Assets. The report was then accepted by the board. Self-monitoring of GP 6 – Board Process for Recruitment & Continuity followed with recognition of the need to begin recruiting board candidates as soon as possible. Ideas for ways to achieve year-round recruitment of candidates were shared.
General Manager Guidone updated the board on the status of the SBA’s review of forgiveness on the Payroll Protection Plan (no change) and provided updates of the Co-op’s work with Efficiency Vermont, with more to be provided as things move along. He also offered tours of the facilities for any board members who may be interested.
Board President Nick Clark polled board members on their willingness to participate in a half-to-full-day retreat on a weekend. While some were interested in an in-person meeting, others felt it might be too soon to reassemble. Topics for a retreat were discussed, including the need to use it as an orientation for new board members now and in future years. Clark asked board members to think about possible Co-op goals for 5 years from now and other topics they might wish to address.
President Clark also asked about resuming in-person board meetings. Some board members stated a preference for a hybrid model that would allow for one to choose whether to attend in person or online. GM Guidone stated there is nowhere to meet in person just yet, as the Resource Center is not currently available for outside meetings. Clark said he would investigate the hybrid possibility for the future. Just as the board was about to begin board committee updates, a power outage in Thetford took three board members off-line, including President Nick Clark and Secretary Rosemary Fifield. The board continued with the committee updates. Included in the reports was one from DEI Committee Chair Kevin Birdsey regarding the success of the recent Juneteenth Celebration held on June 19 in Lyman Park in Hartford. Six board members were present at the celebration.
Rosemary Fifield rejoined the meeting by phone and asked the board to approve expenditure of funds to enable the Bylaws Committee to engage legal counsel. The request was approved. Discussion and voting on the Governance Committee’s proposed revisions to committee charters were put off until the July meeting. The meeting adjourned at 7:19 p.m.
Your comments are always welcome. Feel free to send us an email to bod [at] board.coopfoodstore.com.
2020 HCCS Board Committee List for Member Involvement
Listed below are the chairpeople overseeing the various committees.
Bylaws Committee: Rosemary Fifield. Email at rosemaryfifield [at] board.coopfoodstore.com
Ends Committee: Marta Ceroni. Email at martaceroni [at] board.coopfoodstore.com
Elections Committee: Emmanuel Ajavon. Email at emmanuelajavon [at] board.coopfoodstore.com
Governance Committee: Rosemary Fifield. Email at rosemaryfifield [at] board.coopfoodstore.com
HCCF Advisory Committee: Kevin Birdsey. Email at kbirdsey [at] board.coopfoodstore.com
Member Linkage Committee: Jessica Giordani. Email at jessicagiordani [at] board.coopfoodstore.com
Diversity Equity and Inclusion Committee: Kevin Birdsey. Email at kbirdsey [at] board.coopfoodstore.com.
Note: Co-op members are welcome to attend board committee meetings and encouraged to share their thoughts with committee chairs on topics of interest to them.
The time and location of board committee meetings will be posted 48 hours in advance. We look forward to seeing you!