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Board Meeting Recap—May 26, 2021
The Co-op’s 86th Board of Directors met for the first time on Wednesday, May 26, at 5:15 p.m. via Zoom. Twelve directors, four Co-op employees, and outgoing Board President Jessica Saturley-Hall were in attendance. Jessica started the meeting with a welcome and congratulations to the newly elected board members.
After accepting the amended agenda, the board moved on to the task of electing officers for the new board year. The new officers are Nick Clark (President), Jessica Giordani (Vice President), Rosemary Fifield (Secretary), and Peggy O’Neil (Treasurer). Nick took over the meeting, and Jessica, whose three-year term as a board member has ended, left the meeting.
Committee chairs were elected as follows: Bylaws—Rosemary Fifield; Diversity, Equity, and Inclusion—Kevin Birdsey; Election—Ryan Madden; Ends—Marta Ceroni; Governance—Rosemary Fifield; Hanover Cooperative Community Fund—Orin Pacht; Member Linkage—Jessica Giordani.
Monitoring of the GM report on compliance with the EL Global Policy was followed by board self-monitoring of GP 7, which requires the board to seek continuous improvement in its own performance through rigorous self-monitoring throughout the year. A review of the past year’s meeting minutes, along with input solicited from board members, showed consistent progress in creation and discussion of monitoring reports.
A report on board performance regarding GP 8—Cooperative Giving Programs was provided by Marta Ceroni. The board administers two giving programs—the Hanover Cooperative Community Fund and the Allen and Nan King Award. Reports provided by Kevin Birdsey and Manish Kumar showed successful board administration of both giving programs.
General Manager Paul Guidone updated his GM Monthly Report with recent events since the report was published in the board packet and answered questions from the board. The ongoing board training in Policy Governance was then reviewed, with each board member weighing in on their progress in completing the 10 modules provided by Governance Coach and the recent online meeting with consultant Richard Stringham. The board voted to renew the annual contract with Governance Coach which provides monthly analysis and consultation on board progress and coaching to the General Manager regarding creation of monthly monitoring reports.
The proposal for contracting the services of auditing firm Baker Newman Noyes was discussed. The board voted to enter into a three-year contract for annual auditing services.
Ends Committee Chair Marta Ceroni updated the board on her committee’s work, and DEI Committee Chair Kevin Birdsey invited board members to participate in the Juneteenth Celebration scheduled on June 19 in Lyman Park in Hartford. He noted the opportunity for member linkage as well as showing Co-op support for the event organized by the Hartford Committee on Racial Equality and Inclusion (HCOREI).
After a roundtable in which each director specified which committees they were interested in joining, the president asked each committee chair to bring a list of committee members to the June meeting for board approval. He then asked all committee chairs to come to the June board meeting prepared to state what their committee hoped to accomplish in the coming year.
Before closing the meeting President Clark stated his desire to have every board member engage in long-term thinking, asking each to consider what the Co-op should be doing in five years that it’s not doing now in preparation for a discussion next month.
The meeting adjourned shortly after 7 p.m.
Your comments are always welcome. Feel free to send us an email to bod [at] board.coopfoodstore.com.
2020 HCCS Board Committee List for Member Involvement
Listed below are the chairpeople overseeing the various committees.
Bylaws Committee: Rosemary Fifield. Email at rosemaryfifield [at] board.coopfoodstore.com
Ends Committee: Marta Ceroni. Email at martaceroni [at] board.coopfoodstore.com
Elections Committee: Emmanuel Ajavon. Email at emmanuelajavon [at] board.coopfoodstore.com
Governance Committee: Rosemary Fifield. Email at rosemaryfifield [at] board.coopfoodstore.com
HCCF Advisory Committee: Kevin Birdsey. Email at kbirdsey [at] board.coopfoodstore.com
Member Linkage Committee: Jessica Giordani. Email at jessicagiordani [at] board.coopfoodstore.com
Diversity Equity and Inclusion Committee: Kevin Birdsey. Email at kbirdsey [at] board.coopfoodstore.com.
Note: Co-op members are welcome to attend board committee meetings and encouraged to share their thoughts with committee chairs on topics of interest to them.
The time and location of board committee meetings will be posted 48 hours in advance. We look forward to seeing you!